AI appointment setting · done-for-you
Leads in. Booked sessions out.
Appointify is the AI appointment-setting agency for local service businesses. Our chatbots, SMS follow-ups, and email sequences capture leads 24/7, qualify them in real time, and put appointments directly on your calendar — no sales team required.
- +30%
- lift in booked appointments vs. manual outreach
- 24/7
- lead capture and qualification
- 7–10d
- from kickoff to a live, booked calendar
- 0
- sales hires needed to grow bookings
Why Appointify
The only metric that matters is appointments showing up.
We are not a chatbot you buy. We are an agency that runs the whole appointment engine for your business — scriptwriting, integrations, follow-up, optimization — so the calendar fills while you run the work.
Capture
Every lead answered in under a minute, around the clock.
Web chat, SMS, Facebook, and Google Business messages all land in one inbox — answered instantly by an AI that knows your services, areas, and pricing. No more leads that go cold overnight or when your office is closed.
Qualify
Only the bookings worth taking reach your team.
The AI confirms intent, timeline, budget fit, and service area before offering a slot. Bad-fit leads are routed into a 5-touch SMS or email nurture so they re-engage when they are actually ready — instead of burning your calendar.
Book
Appointments hit your calendar, not a spreadsheet.
Two-way sync with Google Calendar, Outlook, Calendly, and your CRM. Each booking carries the full transcript and qualification notes — your team walks into every call already briefed.
Compound
Every month books more, because the system keeps learning.
We review transcripts weekly, tune the script, and A/B test follow-up sequences. Most clients see conversion rates climb month-over-month — the same engine getting sharper while you just keep showing up.
Process
From kickoff to a booked calendar — under two weeks.
You do a single 30-minute call. We do the rest. You should not need to touch the funnel again.
- 01
Kickoff & funnel map
A 30-minute call. We learn your services, areas, and disqualifiers — and write the qualification script with you.
- 02
Build & integrate
We wire your calendar (Google, Outlook, Calendly), CRM, and channels in 2–3 days. No engineering on your side.
- 03
Channels go live
Chatbot on your site, SMS follow-up, email nurture — answered by AI, qualified in seconds, booked in real time.
- 04
Optimize every week
We review transcripts, A/B test follow-up sequences, and tune the script. Conversion climbs month over month.
Who we serve
Built for the verticals where speed-to-call wins the job.
The qualification logic varies sharply by industry — copy-pasting a generic chatbot usually loses leads. Appointify ships with sector-tuned scripts, so the AI asks the questions that actually convert.
- Roofing & exterior
Storm-damage intake, insurance-qualifying questions, inspection routing.
- Dental practices
Insurance + service eligibility, recall nudges, cleanings booked same week.
- Med spas & aesthetics
Treatment-aware qualification (Botox, fillers, peels) with consults, not cold calls.
- Law firms
Practice-area triage, jurisdiction + statute check, intake scheduled for the right attorney.
- HVAC & home services
Service-area + system-type gating, urgent vs. replacement dispatch logic.
Results
The numbers clients see in the first 90 days.
Averages across the last 12 onboarded clientele in the roofing, dental, and med-spa verticals. Real accounts vary by funnel size and average ticket.
Booked appointments / month
Lead response time
Show rate
Cost per booked appointment
Industry benchmarks: AI appointment setting can lift conversions by 25–35% (source: internal 2025 cohort, n=63); automated scheduling converts at 3.2× the rate of manual outreach.
FAQ
The questions people ask before signing up.
Still wondering whether Appointify fits your business? Email us.
Ready to see the calendar fill itself?
A 30-minute strategy call. We will tell you what an Appointify setup would look like for your business, what the realistic lift is, and what the engagement costs. No pitch deck, no pressure.